● Families with children enrolled in the Association’s programs (Killarney Heights Public School Bilingual Program, DELF or other classes organised by FANS), and who are up to date with their program and/or class fee payments, are automatically members of FANS.

● A family or individual who is not enrolled in one of the Association’s programs can become a member by completing the appropriate form and paying the annual membership fee.

● Membership to FANS implies the acceptance of its constitution and rules and regulation in their entirety.

Members’ Duties:

● FANS members must behave in accordance with FANS’ expectations of respect, tolerance and friendliness towards other FANS members, Committee members and FANS employees.

● Members may not disparage the Association; spread false rumours; share private data without authorisation; adopt behaviours akin to defamation, harassment of FANS employees, of KHPS employees or of Committee members; or have any other deliberate action that could prejudice FANS’ interests and the operation of the bilingual program.

● By enrolling their children in the bilingual program or in any other classes organised by the Association, FANS members commit to adhere to the General Terms and Conditions (see all sections below: ” Bilingual Program at KHPS” , “After-hour Classes” and “The French Study”) and not to denigrate the FANS programs, its classes, teachers, FANS employees, Board members, and the management of the organisation. Members should be aware that their actions reflect on the Association.

● Members must settle any outstanding payment related to membership, bilingual program and/or class fees by the deadline advised on the invoices, or as per agreed with the Administration, if special conditions have been approved.

● Every parent is invited to actively contribute to the management of the program and to participate in fundraising efforts that will directly benefit the bilingual program. The opportunities are numerous and varied, allowing parents with little time to contribute if they wish.

Members’ Rights:

● Members can apply for a paid position within FANS and will be required to declare any possible conflicts of interest at the time of application.

● Members over 18 years of age have the right to stand for election to the FANS committee. Members with a profitable activity that directly competes with FANS’ activities (for instance private classes) may be declared ineligible to stand for election as Committee Member if the current Committee considers it a conflict of interest

● Members may approach the Committee at any reasonable time on issues relating to the management of the program and the activities of the Association. The Committee presents the operational report or review and the financial balance sheet annually at the General Meeting.

● Members may attend all Annual or Extraordinary General Meetings of the Association.

● Members are entitled to receive all the Association’s communications and newsletters.

● Members are entitled to appoint one representative per family, over the age of 18, to vote at the Association’s annual and extraordinary general meetings.

● A member can vote only once at each meeting, regardless of the number of adults or children in his/her family.

Membership Cancellation or Exclusion of a Member

●  A breach of any of the rules enumerated herein may result in penalties, including termination of membership, or other penalties as the Committee deems appropriate, up to and including the expulsion from the bilingual program and/or classes.

● The membership cancellation / program expulsion aims to protect FANS from any public or criminal liability resulting from the conduct of its members and to guarantee a serene and healthy relationship with the Management and the KHPS Community. Both of which are essential to a long-lasting successful bilingual program.

● Any situation of exclusion will be carefully looked at by the Committee and a joint decision will be made by the members of the Committee.

● Before the management committee terminates a membership, the committee must give the member a full and fair opportunity to show why the membership should not be terminated and/or the member should remain in the bilingual program/classes.

● If, after considering all representations made by the member, the management committee decides to terminate the membership, the Secretary of the committee must give the member a written notice of the decision.

In accordance with the requirements of privacy and data protection laws, personal data is subject to controls to prevent unauthorised processing. Employees paid by the Association are the only ones who have access to members’ private data as part of their functions and use this data for the sole purpose of sending essential information about FANS (including, but not limited to communications related to the bilingual program – invoicing, reminders of payments, class information; the distribution of the newsletter; invitations to social events organised by FANS members; or exceptional events such as the AGM (financial report, profession of faith…); offer from sponsors).

By becoming a member of the Association, members authorise the use of photos and videos taken during events organised by FANS on which they appear for the purpose of promoting the Association, its program and its events (such as the French Market, social events, etc.). These posts can be on social networks (Facebook: FANS public group, French Market Page; Instagram, etc.) or in-house (FANS newsletters, French Market newsletters, School newsletters…).